Registration

SOAC Registration

Tuesday 9 - Friday 12 December

Registration	Early Closes Monday 1 September	Standard From Tuesday 2 September Closes Friday 31 October	Late From Saturday 1 November
SOAC Registration	$550	$625	$775
SOAC Student Registration	$145	$195	$295
Day Registration (Wednesday, Thursday or Friday)	$350

HDR Symposium Registration

Sunday 7 - Tuesday 9 December

Registration

HDR Symposium Student Registration

Complimentary to approved students (Capacity limits apply)

Registration for the HDR Symposium is available for approved students only. You must have submitted and been accepted to present at the HDR Symposium and you will have been provided a group allocation. Acceptance to the SOAC program does not provide registration to the HDR Symposium. If you have not been accepted and register, your registration will be cancelled.

Networking & Program Events

Event	Registered Attendee Ticket	Guest Ticket
Field Trips Tuesday 9 December, 4.00pm - 5.00pm	Included in registration
Welcome Reception Tuesday 9 December, 5.30pm - 6.30pm	Included in registration
Public Lecture Wednesday 10 December, 6.00pm - 7.00pm	Included in registration	$20
Conference Dinner Thursday 11 December, 7.30pm - 10.30pm	Attendee $95 Student Attendee $75	$125

SOAC 2025 Attendee Terms and Conditions

Download T&Cs

These terms and conditions apply to the Event: State of Australasian Cities Conference 2025 (SOAC 2025) hosted by Queensland University of Technology, The University of Queensland and Griffith University with support from Australasian Cities Research Network (ACRN), including the HDR Symposium and additional events held in conjunction with the State of Australasian Cities Conference 2025. Absolute Events & Marketing (AEM) has been appointed as the Event Organiser.

By completing and submitting a registration form for SOAC 2025, you agree to the following terms and conditions

SOAC Code of Conduct Policy

The SOAC conference series present opportunities to learn, share knowledge and network. The Conference organising team aims to create a welcoming environment for everyone. We believe the event should represent a safe, inclusive and enjoyable environment for all people, irrespective of gender, race, ethnicity, age, sexuality, religion, ability, socio-economic background and lived experience. Acts of harassment damage the relational space between us, and cause harm to the values we uphold across the SOAC Conference series.

The SOAC 2025 host and organisers are dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of conference participants in any form.

Harassment includes, but is not limited to:

Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, work, disability, physical appearance, body size, race, age, religion.
Deliberate intimidation, stalking, or following either in person or virtually.
Sustained disruption of talks or other events.
Inappropriate physical contact.
Unwelcome sexual attention.
Advocating for, or encouraging, any of the above behaviour.

We expect participants to follow these rules at all event venues and event-related social activities. Conference participants violating these rules may be sanctioned or expelled from the conference at the discretion of the conference organiser.

Reporting
You can make an anonymous or personal report by contacting the Event Organisers on 07 3848 0089 or soac@absoluteevents.com.au and asking for the Event Director or Event Manager.

For anonymous reporting, we can't follow up with you directly but we will fully investigate the matter and take whatever action is necessary to prevent a recurrence.

For personal reporting, please call or message the named organisers (details to be released closer to the conference and at the start of the conference). In all instances, your identity will be kept confidential to the organising group. We encourage you to report any form of discrimination or harassment even if you do not wish for a formal follow-up procedure to take place. This will help us better understand the varying degrees of discrimination and harassment taking place, and explore how we can prevent them in future events. In the lead up to the conference, we invite feedback on how to strengthen this policy and our procedures.

Payment Policy

It is a condition of registration that full payment is received within invoice terms. For registrations received within 7 days of the conference, full payment is require prior to the commencement of the event. Non payment of a registration does not constitute a cancellation.

Payment of Registration

Payment is required to be made within invoice terms of 7 days.

Early registration payment must be received by 7 September 2025. Any early registrations not paid by 7 September 2025 will be automatically updated to a standard registration and an updated invoice will be provided to the attendee for payment.

Cancellation Policy

Cancellations must be advised to the Event Organiser in writing via soac@absoluteevents.com.au. Charges will apply for cancellations:

Cancellations advised in writing by 6 November will receive a refund of the registration fee, less an administrative charge of $150
Cancellations advised in writing from 7 November will not receive a refund. The registration can be transferred to a colleague
Registrations are transferable to a colleague at any time prior to the event provided the Event Organiser is advised in writing.

Accommodation Booking Policy

Please refer to individual hotel information regarding their specific booking policies. The general event policy is provided below

Full prepayment and a valid credit card guarantee are required to confirm your accommodation booking
The hotel requires a credit card on file for incidentals. Provided credit card details will be passed onto the hotel
Cancellations or amendments made from 1 November will incur a 100% cancellation fee
No shows will be charged a 100% cancellation fee

Event Postponement or Cancellation

Event Postponement: In the event of a postponement all registrations will automatically be transferred to the new conference dates. All components of your registration including social function tickets and accommodation bookings will also be transferred. If you are unable to attend on the new dates, you may contact the Event Organiser to obtain the relevant cancellation policy

Event Cancellation: In the event of the cancellation of the conference, all registrations and associated components of attendance will be cancelled and amounts refunded in full.

Imagery / Footage

By participating in this conference, you acknowledge and agree to grant the Event, Host and Event Organiser the right to record, film, live stream, photograph, or capture you in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise to disseminate, in perpetuity, such media without any further approval from you

Privacy Policy / Personal Data Collection

Your privacy is important to us. Your personal information will be used by the Event Organiser and the Event Host in accordance with this privacy policy. If you are from a European country, we will comply with the European General Data Protection Regulations (GDPR) excluding the below requirements for authorised personnel to have access to your data.

Information collected will include name and contact details, attendance and/or presentation details, accommodation booking data (including check in and out details). A secure portal allows for only authorised personnel to access any credit card details and/or financial details. Speakers should be aware that their biography, photograph, position, organisation and presentation summary will be published on the event website, as well as use in marketing and media (including digital) channels to market the event.

The Event will collect and store information you provide in the Registration Form for the purposes of enabling the Host and the Event Organiser to: Register your attendance at the event; assist with administrative and planning purposes; facilitate your requirements in relation to the event; and allow the compilation and analysis of statistics relevant to the event; plan and develop conferences and other events in the future. The information that you provide in the Registration Form and information provided at any other time during the event, including without limitation any feedback obtained during the event, will be used by the organisation to offer, provide and continue to improve its events and other services.

Disclosure of Personal Information to Third Parties

Your information which is collected via your registration (such as your position, organisation, location and your email address) may be disclosed to the Host and Event sponsors, exhibitors and attendees. We will not, without your consent, use or disclose your personal information for any purpose unless this is permitted or required by law. If you are booking accommodation or other relevant activities, your personal data will be disclosed to hotel and activity provider to facilitate your bookings.

Attendee may withhold consent for disclosure of their contact details by emailing soac@absoluteevents.com.au before 14 November 2025.

Disclaimer

All best endeavours will be made to present the conference as intended and promoted. The Host and its agents reserve the right to alter without prior notice, any of the arrangements, timetables, plans or other items relating to the event, for any cause beyond its reasonable control. The Host and the Event Organiser are not liable for any loss or inconvenience caused as a result of such alteration. In the event of unforeseen circumstances, the Host and the Event Organiser do not accept responsibility for loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The conference does not cover individuals against cancellations of bookings or theft or damage to belongings

Information on the website and registration site is correct at the time of release but the Event Organiser and Event Organising Committee reserve the right to alter information