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Registration Terms & Conditions

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These terms and conditions apply to the Event: Mine Electrical Safety Conference Queensland 2026 (MESC Qld 2026) hosted by Mine Electrical Safety Association Inc (MESA Inc). Absolute Events & Marketing (AEM) has been appointed as the Event Organiser.

By completing and submitting a registration form for MESC Queensland 2026, you agree to the following terms and conditions

ATTENDEE CODE OF CONDUCT

The Event will present opportunities to learn, share knowledge and network. We believe the event should represent a safe, enjoyable and inclusive environment for all people, irrespective of gender, race, ethnicity, age, sexuality, religion, disability, socio-economic background, experience, size, shape etc. Harassment, bullying or abuse or any such behaviour will not be tolerated and action will be taken as deemed necessary by the Event Organiser. This action may include immediate removal from the event and a prohibition from attending future Host events. 

PAYMENT POLICY

It is a condition of registration that full payment is received within invoice terms. For registrations received within 7 days of the conference, full payment is require prior to the commencement of the event. Non payment of a registration does not constitute a cancellation.

Payment of Registration

Payment is required to be made within invoice terms of 7 days or prior to the commencement of the conference, whichever is soonest.

• Early registration payment must be received by Friday 1 May. Any early registrations not paid by this date will be automatically updated to a standard registration and an updated invoice will be provided to the attendee for payment.
• Standard registration payment must be received by Friday 22 May. Any standard registrations not paid by this date will be automatically updated to a late registration and an updated invoice will be provided to the attendee for payment. 

Included Sponsor & Exhibitor Registrations

Confirmed sponsors and exhibitors will be provided a link to the Included Sponsor & Exhibition registration site. If you do register with an attendee registration and require an update or change to this registration, a cancellation or change fee will be charged. 

Shared Registrations

Should you wish to use your included sponsor / exhibitor or purchased attendee registration(s) as a shared registration, you will need to get permission by the Event Organiser in writing via mesconference@absoluteevents.com.au by 4 days prior to the event. If approved, you will need to provide a staff roster for the shared registration prior to the conference. Shared registration will incur an additional $75 administration fee per company. After any confirmation of shared attendees, any further changes will incur a $50 per person change fee.

The process for shared registration onsite is as follows:

• Name tags are printed with the Organisation Name only. There will not be multiple name tags issued in staff names. 
• The registration receives only one set of attendee inclusions i.e. satchel, shirt, networking function ticket, catering, programme book etc. 
• The first staff member will collect the shared name tag from the registration desk and be marked off the roster by the registration desk staff. 
• The staff member leaving will hand the shared name tag back into the registration desk, and the new staff member coming will need to collect it from the desk to be marked off the roster 
• The name tag will be left at the registration desk overnight for collection the next morning 

CANCELLATION POLICY

Cancellations must be advised to the Event Organiser in writing via mesconference@absoluteevents.com.au. Charges will apply for cancellations:

• Cancellations advised in writing by Friday 24 April will receive a refund of the registration fee, less an administrative charge of $150 
• Cancellations advised in writing from Saturday 26 will not receive a refund. The registration can be transferred to a colleague
• Registrations are transferable to a colleague at any time prior to the event provided the Event Organiser is advised in writing.

ACCOMMODATION BOOKING POLICY

• Full prepayment and a valid credit card guarantee are required to confirm your accommodation booking 
• The hotel requires a credit card on file for incidentals. Provided credit card details will be passed onto the hotel 
• Cancellations or amendments made after Friday 15 May will incur a 100% cancellation fee 
• No shows will be charged a 100% cancellation fee

EVENT POSTPONEMENT OR CANCELLATION

Event Postponement: In the event of a postponement all registrations will automatically be transferred to the new conference dates. All components of your registration including social function tickets and accommodation bookings will also be transferred. If you are unable to attend on the new dates, you may contact the Event Organiser to obtain the relevant cancellation policy

Event Cancellation: In the event of the cancellation of the conference, all registrations and associated components of attendance will be cancelled and amounts refunded in full. 

IMAGERY / FOOTAGE

By participating in this conference, you acknowledge and agree to grant the Event, Host and Event Organiser the right to record, film, live stream, photograph, or capture you in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise to disseminate, in perpetuity, such media without any further approval from you

PRIVACY POLICY / PERSONAL DATA COLLECTION

Your privacy is important to us. Your personal information will be used by the Event Organiser and the Event Host in accordance with this privacy policy. If you are from a European country, we will comply with the European General Data Protection Regulations (GDPR) excluding the below requirements for authorised personnel to have access to your data.

Information collected will include name and contact details, attendance and/or presentation details, accommodation booking data (including check in and out details). A secure portal allows for only authorised personnel to access any credit card details and/or financial details. Speakers should be aware that their biography, photograph, position, organisation and presentation summary will be published on the event website, as well as use in marketing and media (including digital) channels to market the event.

The Event will collect and store information you provide in the Registration Form for the purposes of enabling the Host and the Event Organiser to: Register your attendance at the event; assist with administrative and planning purposes; facilitate your requirements in relation to the event; and allow the compilation and analysis of statistics relevant to the event; plan and develop conferences and other events in the future. The information that you provide in the Registration Form and information provided at any other time during the event, including without limitation any feedback obtained during the event, will be used by the organisation to offer, provide and continue to improve its events and other services.

Event App

 Your First Name, Last Name and Organisation will be shared on the conference app. You will receive your login details to the app prior to the event and you will be able to adjust your profile and set your sharing preferences.

DISCLOSURE OF PERSONAL INFORMATION TO THIRD PARTIES

Your information which is collected via your registration (such as your position, organisation, location and your email address) may be disclosed to the Host and Event sponsors, exhibitors and attendees. We will not, without your consent, use or disclose your personal information for any purpose unless this is permitted or required by law. If you are booking accommodation or other relevant activities, your personal data will be disclosed to hotel and activity provider to facilitate your bookings. Attendee may withhold consent for disclosure of their contact details to sponsors, exhibitors or attendees by emailing mesconference@absoluteevents.com.au before Friday 15 May.

DISCLAIMER

All best endeavours will be made to present the conference as intended and promoted. The Host and its agents reserve the right to alter without prior notice, any of the arrangements, timetables, plans or other items relating to the event, for any cause beyond its reasonable control. The Host and the Event Organiser are not liable for any loss or inconvenience caused as a result of such alteration. In the event of unforeseen circumstances, the Host and the Event Organiser do not accept responsibility for loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The conference does not cover individuals against cancellations of bookings or theft or damage to belongings Information on the website and registration site is correct at the time of release but the Event Organiser and Event Organising Committee reserve the right to alter information.