Registration

Code of Conduct - Personal

• The MESC will present opportunities to learn, share knowledge and network. We believe the event should represent a safe, enjoyable and inclusive environment for all people, irrespective of gender, race, ethnicity, age, sexuality, religion, disability, socio-economic background, experience, size, shape etc. Harassment, bullying or abuse or any such behaviour will not be tolerated and action will be taken as deemed necessary by the Organisers
• Political statements, imagery or merchandise is not permitted at the Conference
• Disregarding this code of conduct will require immediate removal from the event and a prohibition from attending future MESA events

Payment Policy

Payment of Registration

Payment is required to be made within invoice terms of 7 days.

• Early registration payment must be received by Friday 26 September 2025. Any early registrations not paid by this date will be automatically updated to a standard registration and an updated invoice will be provided to the attendee for payment.
• Standard registration payment must be received by Wednesday 22 October 2025. Any standard registrations not paid by this date will be automatically updated to a late registration and an updated invoice will be provided to the attendee for payment.

Included Sponsor & Exhibitor Registrations
Confirmed sponsors and exhibitors will be provided a link to the Included Sponsor & Exhibition registration site. If you do register with an attendee registration and require an update or change to this registration, a cancellation or change fee will be charged.

Shared Registrations

Should you wish to use your included sponsor / exhibitor or purchased attendee registration(s) as a shared registration, you will need to get permission by the Event Organiser in writing by 2 weeks prior to the event. If approved, you will need to provide a staff roster for the shared registration 3 days prior to the conference.

Shared registration will incur an additional $75 administration fee per company. After any confirmation of shared attendees, any further changes will incur a $50 per person change fee. 

• The process for shared registration onsite is as follows:
• Name tags are printed with the Organisation Name only. There will not be multiple name tags issued in staff names.
• The registration receives only one set of attendee inclusions i.e. conference access, catering, function tickets (if applicable to registration type), attendee items etc
• The first staff member will collect the shared name tag from the registration desk and be marked off the roster by the registration desk staff.
• The staff member leaving will hand the shared name tag back into the registration desk, and the new staff member coming will need to collect it from the desk to be marked off the roster
• The name tag will be left at the registration desk overnight for collection the next morning 

Cancellation Policy

Cancellations must be advised to the MESC office in writing. Charges will apply for cancellations:

• Cancellations advised in writing by Friday 19 September will receive a refund of the registration fee, less an administrative charge of $150
• Cancellations advised in writing from Saturday 20 September will not receive a refund. The registration can be transferred to a colleague 
• Registrations are transferable to a colleague at any time prior to the event provided the Event Organiser is advised in writing.

Non-payment or non-attendance does not constitute a cancellation – payment is still required

Accommodation Booking Policy

• Full prepayment and a valid credit card guarantee are required to confirm your accommodation booking
• The hotel requires a credit card on file for incidentals. Provided credit card details will be passed onto the hotel
• Cancellations or amendments made from Friday 19 September will incur a 100% cancellation fee
• No shows will be charged a 100% cancellation fee

Event Postponement or Cancellation

Event Postponement: In the event of a postponement all registrations will automatically be transferred to the new conference dates. All components of your registration including social function tickets and accommodation bookings will also be transferred. If you are unable to attend on the new dates, you may contact the Event Organiser to obtain the relevant cancellation policy

 Event Cancellation: In the event of the cancellation of the conference, all registrations and associated components of attendance will be cancelled and amounts refunded in full.

Name Badges

Attendees are required to wear their name badge at all times as they allow access to all sessions and catering. Those not wearing name badges will be asked to see Registration Desk staff for re-issue.

Imagery / Footage

By participating in this event, you acknowledge and agree to grant the Event, Host and Event Organiser the right to record, film, live stream, photograph, or capture you in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise to disseminate, in perpetuity, such media without any further approval from you.

Privacy Policy

Insurance & Liability

Neither the Event Organiser nor the Organising Committee accepts any responsibility for loss or damage, theft, injuries/accidents or any other relevant matters. Attendees should make their own arrangements with respect to personal or business insurances

Disclosure of Personal Information to Third Parties

Your information which is collected via your registration (such as your position, organisation, location and your email address) may be disclosed to the Host and Event sponsors, exhibitors and attendees. We will not, without your consent, use or disclose your personal information for any purpose unless this is permitted or required by law. If you are booking accommodation or other relevant activities, your personal data will be disclosed to hotel and activity provider to facilitate your bookings.

Attendee may withhold consent for disclosure of their contact details to sponsors, exhibitors or attendees by emailing
mesconference@absoluteevents.com.au before Friday 24 October 2025.

Event App
Your First Name, Last Name, Organisation and address will be shared on the conference app. You will receive your login details to the app prior to the event and you will be able to adjust your profile and set your sharing preferences.

Disclaimer

All best endeavours will be made to present the conference as intended and promoted. The Host and its agents reserve the right to alter without prior notice, any of the arrangements, timetables, plans or other items relating to the event, for any cause beyond its reasonable control. The Host and the Event Organiser are not liable for any loss or inconvenience caused as a result of such alteration. In the event of unforeseen circumstances, the Host and the Event Organiser do not accept responsibility for loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The conference does not cover individuals against cancellations of bookings or theft or damage to belongings.

Information on the website and registration site is correct at the time of release but the Event Organiser and Event Organising Committee reserve the right to alter information.

Changes to Terms and Conditions

Absolute Events & Marketing Pty Ltd as agent for Mine Electrical Safety Conference Trust Pty Ltd and the Organising Committee reserve the right to change these Terms and Conditions. Should any changes occur to the Terms and Conditions attendees will be notified via email